Parents » Student Handbook

Student Handbook

Behavior Standards of Three Rivers Charter School:

Social interactions occur in positive circumstances when students are taught that their actions affect themselves and others. We will be using these character traits to build and strengthen your child’s positive community values throughout the year, in all that we do.

• Self–awareness and understanding
• Self–confidence and self-esteem
• Responsibility for one’s actions and choices
• Autonomy and self-reliance
• Integrity
• Capacity to initiate, develop, and maintain satisfying relationships
• Interpersonal skills: Communication, negotiation, and cooperation
• Respect for others
• Capacity to understand another’s perspective
• Capacity to function harmoniously and effectively with others
• Responsibility and sensitivity as a group member
• Concern for the common good of the group
• Propensity to contribute to the welfare of the group
• Sense of social responsibility
• Positive leadership



Student Behavior Consequences

This learning community will provide a safe environment in which students are treated fairly using a clear and consistent system of justice. Students will be notified of the core values and procedures by which the school is governed and the process by which discipline may be involved. The on-site administrator and the staff of Three Rivers Charter School has authority and control over a student at school during the regular school day, at any school-related activity, regardless of time or location, and while being transported in authorized vehicles.


If a student engages in behavior that is disruptive, unsafe or illegal, or disrupts the learning process in the classroom or outside of the classroom, the school has the responsibility to take steps to stop the behavior. Sometimes these steps will include quiet study time, reflection/processing with all involved, and/or a conference with parents/guardians, staff, and the student. These steps may occur inside or outside the classroom. There will always be an attempt to teach the student why the behavior is unacceptable and how the behavior is in conflict with Three Rivers Character Core Values, Mission and/or Vision.


In-School Application of Behavior Standards

In-school consequences will be used whenever possible so students remain at school to work through issues, rather than returning home. In the event that a student’s behavior becomes disruptive to the educational setting, the student will be removed from class to work independently in a quiet study area. Once the behavior issues are identified by the student/staff, reflections have been gathered, and dialogue with all parties has taken place, the student will be able to rejoin the learning community. It is up to the discretion of the administrator whether the parents need to be notified of these behaviors if they are a single occasion. If they become a pattern for the student, parents will be notified and brought into the problem solving process as a team member.



The Board of Directors and TRCS staff will adhere to West Linn-Wilsonville School District and the State of Oregon’s policies recommended for suspensions and expulsions. In order to provide a safe and secure school for teaching and learning, Three Rivers Charter School has a zero tolerance policy for students who engage in activities involving weapons, drugs, alcohol, violence, and/or gang activity. Such activities may result in an expulsion process.


Minor and Major Offenses:

The infractions listed below are serious and may be cause for suspension (in-school or out-of-school) and/or recommendation for expulsion. This is not a comprehensive list. Students who engage in these infractions on or near school property or at any school-sponsored activity on or off campus are subject to possible suspension (in-school or out-of-school) and/or expulsion.


Minor Offenses:

  • Open acts of defiance or disrespect towards staff, students, or community members (physical, verbal, or written).
  • Profane, obscene, hateful, or abusive language or actions toward staff, students or community members (verbal or written) including but not limited to the non-discrimination policy. 
  • Pranks resulting in excessive damage and expense.
  • Leaving school premises or a school-sponsored activity without permission.
  • Disturbance or disruption of the learning community that threatens or interferes with the learning and/or safety of others.
  • Failure to obey transportation regulations.
  • Failure to adhere to school technology policies.
  • Repeated and willful acts of plagiarism.


Major Offenses:

  • Assault or violence toward anyone, including threat or other clear intent thereof (physical, verbal, or written threats or intimidation included).
  • Harassment of others, including sexual harassment, cyber bullying, intimidation including but not limited to the non-discrimination policy. 
  • Use or possession of any weapon on school grounds.
  • Evidence of drinking or possession of illegal/unauthorized substances including tobacco or narcotics in any form.
  • Sale of a narcotic, illegal/unauthorized drug, substance, or alcohol.
  • Theft of school or personal property.
  • Malicious destruction of or damage to school or personal property.


First Major Offense:    

The administrator shall:

  • Notify the appropriate law enforcement/juvenile agency.
  • Notify the parents/guardians of the student’s offense and request an immediate conference.
  • Suspend the student for seven (7) calendar days for violation of the school rules with expulsion recommendation pending.


The student may be readmitted at the end of seven (7) days if the following conditions are met:

  • An individual behavior contract is filled out with parent/administrator/student signatures.
  • A meeting with all involved parties.


Second Major Offense:

The administrator shall:

Proceed with the suspension or expulsion process.
Suspension: Temporary termination of enrollment, until stipulated conditions are met. As established by OAR 581- 21 – 065, the administrator or designee, will limit suspensions to a specific maximum number of days, not to exceed nine (9) school days.
Expulsion: Termination of enrollment for extended period per procedures established by OAR 582 – 21 – 070. Chairman of the Board of Directors and Superintendent (or Charter School Liaison) of West Linn Wilsonville School District will be immediately informed of this event and expulsion procedures will be followed.



School Hours

8:00 A.M. – 3:15 P.M.

Students may be dropped off between 7:30 A.M. and 8:00 A.M. Students not seated in their classrooms at 8:00 A.M. will be marked tardy.

After school pickup occurs between 3:15 P.M. and 3:30 P.M. Parents/guardians wishing to pick up a student early should park in the lot and sign their student out with the office.

Please notify the office via email or a phone call if transportation plans change.


Attendance Policy

Student attendance is critical to school success. In the event of an absence, parents must notify the school office. We ask that all attendance related messages are sent by email to [email protected] or called in to the office by 8:30 A.M. on the day of the absence to confirm the absence with school staff. We report attendance figures to West Linn-Wilsonville School District and the State of Oregon. 


Extended Absences

Following state law students who are absent more than ten (10) consecutive days will be contacted by phone or email and removed from Three Rivers Charter School. We will make every effort to make sure that parents/students are informed prior to the tenth (10th) day of absence. When a student has been withdrawn from TRCS, if they would like to return, they must request to be added to the waitlist. If the TRCS Board determines that they would like to grant a leave of absence (see board policy) they may do so if parent/student initiates this process at the administration level.


Tardy Policy

For every five (5) tardies, a student will make up the work/time missed from their first class of the day. This will occur at a designated time chosen by staff. We will notify parents by email on the fourth (4th) tardy to inform them of impending time owed.


Family Vacation

We ask that you plan family vacations outside of school days. In the event of an impending extended absence, we ask that families notify the school staff as early as possible to request missed school work.


Inclement Weather

In the event of inclement weather, TRCS follows the decisions of the WLWV School District. Weather announcements impacting schools will be posted through the FlashAlert System and visible on the WLWV District Website under the link: "Inclement Weather Closure Status." FlashAlert messages may be sent directly to parents' mobile phone or email. Visit to sign up directly. In addition, any changes may be viewed on the West Linn-Wilsonville School District website:


Outdoor School

If 6/7/8th grade students cannot attend Outdoor School for any reason, it will be recorded as absences from school. We cannot accommodate late arrivals or early departures from camp. Please make sure to plan ahead for any outside school activities during this week.



Three Rivers Charter School policy on medications is in accordance with current state law. (OAR 581-021-0037) The term "medication" refers to both prescription and over the counter (OTC) medications. Medications will be administered during the school day if they are necessary for the child to remain in school. All medications will be brought to the school by the parent or guardian. A medication administration form will need to be filled out. Students are not allowed to transport medication. TRCS will not provide any OTC medications for students.

Medication will need to be brought to school in the original labeled container. If prescription medication, the label will need to include the child's name, doctor name, name of drug, dosage and frequency. If an OTC, the container will bear the original manufacturer's label and the child's name. All prescription medication will need to be counted by the parent and a school staff person upon its arrival at TRCS. The parent or guardian will complete an authorization for medication form for each medication brought to school. A copy of this form is available at TRCS. Herbal and dietary supplements will not be administered during the school day. 

Self-medication is allowed for any medication that is not a controlled substance. For a student to self-medicate, the parent and student will sign the self-medication agreement, the parent will complete the authorization for medication form and the physician will sign the Authorization for Medication. These papers need to be on file in the school health office prior to the student bringing the medication to school (this includes both OTCs and prescriptions). Students that are self-medicating will do so without any guidance or supervision from school staff. The student who is self-medicating will carry a one-day supply only and the medication will be in the original labeled container. Students may carry their own inhalers for asthma but must adhere to all regulations pertaining to self-medication. If your child will be taking medication at school, you may obtain a copy of the policy and regulations, in their entirety from TRCS.


Illness at School

If a student is not feeling well during the school day, they are to report this first to the teacher. If the teacher determines it necessary, the student will be sent to the office. A staff member will assess the student. If a student has a fever of 100°F or above or has vomited, the office staff will call a parent or emergency contact for the student to be picked up. The student will not be allowed to return to class and must be taken home.


Communication with Families

Parents/guardians are responsible for providing current contact information. We rely on this for emergency situations as well as other important school updates. We utilize electronic communication from school to home, including our our website at, which is updated frequently with important dates, news, and schedule changes. We also send out the Wave (our weekly electronic newsletter), report cards, and any important schedule updates via email. It is critical that we have a current email address for each parent/guardian to ensure delivery of this information.


Food Sensitivities and Allergies

Parents must notify the office of any food allergies and/or sensitivities. TRCS will provide alternative snacks to accommodate some allergies, but we cannot provide for ALL allergies/sensitivities.

  • With any dietary restrictions, parents must provide alternative snacks/treats for to be stored at TRCS for staff to have on hand to provide to the student.
  • When TRCS offers lunches for purchase by students from outside vendors, the school will NOT be able to provide any alternate or special meals to accommodate food sensitivities or allergies. The purchases of these lunches are completely optional, so if your student has a dietary restriction, parents will need to provide a lunch on these days. 


Lunches and Nutrition at School

TRCS does not offer a lunch program. Students must bring a lunch from home each school day. We ask that students bring a nutritious lunch & snack. Students are not allowed to share their lunch with others at any time. 

During assigned lunch times, students are expected to remain seated at their table and not wander around. It is expected that students clean up after themselves after the meal.

We realize that sometimes lunches are forgotten. We can provide a replacement lunch for your student and we charge $5.00 per lunch.  We will send you an email on the day that your child charges a lunch.  Students will not receive their report card if lunch charges are not paid in full by the end of the term.


School Fees

Fees for activities will be determined by TRCS and communicated to parents.


Damaged or Lost School Materials

Students are responsible for replacing or paying for damaged or materials at current market prices. Report cards will be withheld until materials have been paid for or replaced.


Student Lockers

Students will be assigned a working and clean locker to use throughout the school year. Students are not allowed to get into any locker not assigned to them. Misuse or mismanagement could result in temporary or permanent loss of locker use. TRCS is not responsible for any missing or stolen property from student lockers. Students have the option to use a padlock in their locker, as long as they give the combination to the office.


Student Dress Policy

Dress and grooming are the individual responsibilities of students and their parents. Clothing and attire at all times will honor individual expression, while not offending or distracting from any school environment. Students are expected to wear appropriate, respectful clothing to school. When dress or grooming disrupts or interferes with the learning process, it becomes a matter of counseling with the student and/or parent. If we cannot reach parents/guardians for a change of clothing, TRCS will provide a change of clothes.

We make every effort to go outside weather permitting, so it is important to have appropriate clothing each day at school.

Dress and grooming display how a student respects him or herself and should be modest, neat, and clean to ensure the health, safety and ability to focus on academic learning of all students. Our belief is that school is the training ground for future job expectations. With this in mind, we want students to learn socially acceptable business casual dress and grooming choices. While we understand that the clothing our students choose are related to fashion trends, our top priority each day is to maintain a professional place of learning. 



Students are allowed to wear hats to school. All hats must be appropriate for school and without offensive language or logos. Students must respect all wearers of hats and not touch them or remove them from a classmate’s head. Students may be asked to remove his or her hat during testing or other activities.



To protect and respect the privacy of all students and staff, students are not allowed to take pictures of other students or staff on school premises with personal or using any school-owned equipment without permission. Photos taken by TRCS equipment for school use (i.e., yearbook, slide shows, etc.) are allowed. Please see the technology policy for further information on video and picture sharing apps.


Lost & Found

At the end of each term, lost and found contents will be taken to Goodwill. The Lost & Found will be located by the front desk, and all items left lying around inside, outside, or in the locker room will be stored there until the end of the term.



Pets from home are not allowed at school without permission.



Student birthdays are celebrated during morning meeting by student choice. We ask that students bring a wrapped book or other school supply to donate to TRCS in lieu of any treats or snacks.


Daily Planners

Students are required to use a daily planner to record homework and projects in. Teachers will ask to see planners to make sure work is recorded properly from time to time. Planners are provided by TRCS to the students at no cost. Planners will be provided to all students in the first week of school.


Homework Policy

We believe that meaningful reinforcement of skills and concepts at home fosters maturity and organization. Our guidelines are outlined below and it is the student and parent/guardian’s responsibility to openly communicate with staff if these guidelines are regularly unable to be met:

4/5th graders:              

        1 hour on school nights; there should be no homework on weekends or vacations.

6/7th graders:              

        1 hour – 1 ½ hours on school nights; there should be no homework on weekends or vacations.

8th graders:                 

        1 ½ - 2 hours on school nights; there should be no homework on weekends or vacations.


Homework across all grade levels should largely focus on English Language Arts and Mathematics.


If your child is absent, they are allowed the same number of days that they were absent to turn in the work that they missed. After the number of days absent has expired a deduction from the grade may be applied.  

If your child is absent for more than 2 days, you may be able to stop by and pick up any assigned work not available online. Please call ahead so we can prepare this for you.



Plagiarism is defined as the representation of the words or ideas of another as one's own in any academic work. This includes “cutting and pasting” from a document into a student’s own work.



See technology policy for student technology use. Adults entering the building should silence mobile phones and refrain from using them to respect our learning environment.  




Personal Electronic Devices

Students may bring their personal electronic devices from home and use them in the classroom for academic purposes. Students have the same filters as other district schools and are expected to respect and honor appropriate uses of the internet. If a student brings a personal device to school, they must adhere to all TRCS Technology Policies, which includes not using a personal email account or other forms of communication with others (chatrooms, social media, etc.) during school hours and/or on school property and school sponsored activities.


TRCS Owned Laptops, iPads, and Chromebooks

TRCS students are responsible for loss or damage to any TRCS owned equipment while in use (including, but not limited to, dropping equipment or spilling liquid into equipment). Any repairs or replacement costs will be the financial responsibility of that student/family.


All technology on school grounds or at school-sponsored activities, whether personal or school property, may only be used for academic purposes. Students wishing to extend technology use beyond this function must read the TRCS Tech License Manual and earn a license. This document will be available on the TRCS website and test dates will be posted in the Wave.



Students will be monitored and expected to use appropriate content and language at all times. If students abuse or disregard these guidelines, they will face school imposed sanctions. In addition, students are not allowed to use personal email accounts to send or receive emails during the day, whether on their own device or a TRCS-owned device.



Passwords provided by TRCS are for TRCS students and parents. We will provide all passwords for students and recover any lost or forgotten passwords. Passwords or other account credentials are not to be shared and may not be changed by students once assigned by TRCS. Violation of this policy may result in loss of technology privileges.


Google Apps for Education

                Three Rivers Charter School uses Google Apps for Education for students, teachers and staff. Google Apps for Education provides tools for collaboration and online storage. We are also use internal email for our 6th, 7th, and 8th grade students (with possible introduction of email to 4th and 5th grades later in the school year). We will continue our teaching around digital citizenship to include email etiquette and proper usage.


            In addition, we will be using a safety filtering system called Gaggle to monitor student activity on Google Apps for Education. Gaggle will screen both student emails and documents stored on Google Drive, greatly improving the safety and security of students by having a trained team monitor student content 24/7. Gaggle’s safety features, such as algorithms to look for bullying, risks of suicide, and inappropriate content offer ways to keep our TRCS students safe and secure.


            Using these tools, students collaboratively create, edit and share files and websites for school related projects. These services are entirely online and available 24/7 from any Internet-connected computer. Examples of student use include showcasing class projects, building an electronic portfolio of school learning experiences, and working in small groups on presentations to share with others.

            Google Apps for Education uses the internet domain, which is purchased and owned by Three Rivers Charter School. Google Apps for Education is available anywhere that has internet access.

As we use Google for Education with students, our focus will be on teaching:

  • Digital Citizenship
  • Integrity
  • Accountability
  • Collaboration
  • Communication Skills
  • Keyboarding
  • Business/School appropriate use of technology equipment, language, and app features

            These guidelines and expectations describe the tools and student responsibilities for using these services. As with any educational endeavor, a strong partnership with families is essential to a successful experience. Students and parents need to sign below to agree to our policies and the ethics involved with being a responsible digital citizen using Google Apps for Education.

  • Personal Google accounts cannot be used for school purposes as features may be enabled that TRCS cannot
  • Students agree to use their org Google account for school related purposes only.
  • Students agree to not share their Google password with other students or allow another student access to their account.
  • Students agree not to change the password assigned by TRCS for their Google account.
  • Students agree not to post personal information about themselves on any internet or school related website, including addresses, email, or phone
  • Students agree to use all chat, instant messaging, and email features for school related communication These features can and will be disabled if not used for educational discourse.
  • Students understand that TRCS utilizes Gaggle for immediate filtering and screening of all emails sent by students for inappropriate content.
  • Students understand that emails can only be sent and received by others in the system.
  • Students understand that their Google Drives will be screened four times a day by Gaggle and filtered for inappropriate content.
  • Students understand that TRCS staff may log into student accounts at any time for any reason to monitor appropriate use.
  • Students agree to interact with others using appropriate
  • Students agree to notify any adult if they see inappropriate use of Google Apps for Education or anything that makes them feel
  • All files of exiting students will be deleted one week following withdrawal or graduation from
  • Inappropriate use of school equipment, software, apps, or internet access will be grounds for termination of all computer
  • Not reporting inappropriate action of others related to use of Google for Education apps or services is grounds for termination of computer access per TRCS Administrative


Three Rivers shall promote non-discrimination and an environment free of harassment based on an individual's race, color, religion, sex, sexual orientation, national origin, disability, parental or marital status or age or because of the race, color, religion, sex, sexual orientation, national origin, disability, parental or marital status or age of any other persons with whom the individual associates. In keeping with requirements of federal and state law,

TRCS strives to remove any vestige of discrimination in employment, assignment, and promotion of personnel; in educational opportunities and services offered students; in student assignment to schools and classes; in student discipline; in location and use of facilities; in educational offerings and materials; and in accommodating the public at public meetings. The board encourages staff to improve human relations within the schools and to establish channels through which citizens can communicate their concerns to the administration and the board. The Administrator shall appoint and make known the individuals to contact on issues concerning the Americans with Disabilities Act, Section 504 of the Rehabilitation Act of 1973, Title VI, Title VII, Title IX, and other civil rights or discrimination issues.


Family Education Rights & Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."

  • Parents or eligible students have the right to inspect and review the student's education records maintained by the school.
  • Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.
  • Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):
    • School officials with legitimate educational interest;
    • Other schools to which a student is transferring;
    • Specified officials for audit or evaluation purposes;
    • Appropriate parties in connection with financial aid to a student;
    • Organizations conducting certain studies for or on behalf of the school;
    • Accrediting organizations;
    • To comply with a judicial order or lawfully issued subpoena;
    • Appropriate officials in cases of health and safety emergencies; and
    • State and local authorities, within a juvenile justice system, pursuant to specific State law.

Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify parents and eligible students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook, or newspaper article) is left to the discretion of each school.



We believe that conflict resolution is best done face-to-face. Within these interactions, when all parties operate with the assumption that everyone is acting with good intentions, a positive resolution is often able to be reached. This stance informs our teaching around how students interact with others, as well as how TRCS staff members seek to resolve issues.

Possible Resolution Strategies:

  1. Set an appointment with the other party to meet face-to-face. If either party is uncomfortable meeting one-on-one, a staff member’s presence can be requested.
  2. Send a polite email addressing your concerns and seeking solutions.
  3. Make a phone call to speak to the other party directly.
  4. Drop a note in a staff member’s mailbox.
  5. For any student-to-student conflict, students can add their concern to the Class Meeting Agenda.

If either party is not satisfied with the resolution of the conflict, they can contact the administrator or the board for further information and/or steps to resolve the issue.


Please note that incidents that occur outside of school and are not “school related” are beyond our control unless they impact student learning. If such issues cause a disruption to the school environment, we will address them accordingly.